Board Meeting Minutes (10 April 2016)

Call to order

Officer reports

President’s report

  1. Contest surveys
    1. Overall, everything went well for our first year!
    2. Quotes in letter and on website (directors, judges, parents, students)
  2. Sites/Dates for 2017-2/25 Jazz in the Meadows
    1. S&E Feb 25 @ LZ North
    2. Possibility of a second site to accommodate Jazz in Meadows
      1. May need a second site if membership increases as well
      2. Runner issue with ten minute increments…give rubric to room monitor after each performance.  Allows runners to get forms even if judge is busy.  Getting scores online is crucial.
    3. Organizational:  Hawthorn Middle North will be hosting March 10/11
      1. May want to seek second site/date depending on membership
      2. Some question about Friday night times, too late?
      3. Provide clinician with mic so that audience can hear feedback
    4. Jazz Contest following Tuesday

Vice-President’s report

  1. Percussion Concerns at organizational and s&e
  2. Complaints about rubrics
    1. Dynamics score
    2. Jazz soloist
    3. Should possibly use low numbers for the higher scores

Treasurer’s report

  1. We have a remaining $1148 after both contests
  2. 21 Districts participated
  3. Pianos were quite an expense-look at fees-fourth level?  Tiered district fee?
  4. Bring total costs to membership and see how directors feel about increases in fees

Judge Hirer’s report

  1. A lot of positive feedback about the rubric from judges
  2. We should send a “save-the-date” to judges now for next year
  3. Add a button to the webpage for judges to apply and present a resume for consideration

Webmaster’s report

  1. We have a Facebook page…and it should be changed to a private/closed group
  2. We love the website and the fact that everything is in one place

Old Business

  1. Medals
    1. Ordered two more years of medals and have a great deal with the company
    2. We need to apply for 501c3 status to save on taxes
  2. State contest site
    1. Art and Jim will take on this endeavor for next year
    2. High Schools are filling out calendars now for next year
    3. Aim for last two weekends in April
  3. Rubrics
    1. Two tweaks to be considered (mentioned above in VP Report)
  4. Grant writing
    1. Laura will look into IL Arts Council, Kickstarter, etc.
    2. Need money for clavinova purchases
  5. Paperless scoring
    1. Jen and Riley will work together on this

New Business

  1. letter to new directors
    1. Ellen will spearhead this letter
    2. Long discussion about fees for districts v. schools v. directors
  2. Invoice vs. fee sheet
    1. Online entering system that produces an invoice (better accuracy)
  3. Organization Contest
    1. how much of 40/30 minutes for organization is performance
    2. No organizations shall warm up in the performance area
    3. Did not get to the following agenda items:
  4. Solo and Ensemble Contest
    1. One solo per student per instrument
    2. Time requests for EXTENUATING CIRCUMSTANCES ONLY (more than 10% of entries w/ requests will require explanation?)
    3. Changes to solo/ensemble after deadline (adding students, schedule changes)
  5. Host stipends

Adjournment – 4:15

Board will meet again in early August

Date TBD for Fall Membership Meeting


Newsletter (August 2016)

Join NIMCon!

Membership applications are currently being accepted for the 2016-17 school year. Click above to join NIMCon and become an active member. Every director should register; however, dues are only $75 PER SCHOOL DISTRICT. Membership dues should be mailed to Ellen Singer, NIMCon President  by September 15.  We are excited to hear from you!

Membership Meeting

The annual membership meeting will be on on Thursday, September 22 at 7:00 PM @ Lake Zurich MS North. Lou Malnati’s pizza dinner will be served at 6:15 PM. Dinner includes, salad, pizza (cheese, spinach, pepperoni, sausage), beverage and dessert. Please RSVP for dinner and/or the meeting.  Agenda items will include contest information, budget, by-law updates, and election of Board of Directors.

Welcome and congratulations!

Congratulations to Jen Lydigsen on her new job in St. Charles. Unfortunately for us, that means Jen will no longer have time to serve on the NIMCon board. We are sad to see you go, and wish you the best in your new position! Serving as Interim Secretary to finish out Jen’s term will be Margaret Delligatti from Northwood Jr. High in Highland Park. We welcome Margaret into the position and appreciate her willingness to jump in and serve the organization.

General Information

Photos by Claire Esker / 22nd Century Media (from
Photos by Claire Esker / 22nd Century Media (from

Remember, all of the information you need for NIMCon can be found here at Notable pages include: Rules & Procedures, Solo & Ensemble Contest, and Organization Contest. We received an outpouring of positive feedback after our first year from directors, parents, and students. Many of these testimonials have been posted on various pages of Thank you to everyone who put your trust in us and joined us last year. We are looking forward to an even more successful second contest season! Please continue to send us your feedback privately or publicly with a comment below.