All posts by Jennifer Lydigsen

Board Meeting Minutes (10 April 2016)

Call to order

Officer reports

President’s report

  1. Contest surveys
    1. Overall, everything went well for our first year!
    2. Quotes in letter and on website (directors, judges, parents, students)
  2. Sites/Dates for 2017-2/25 Jazz in the Meadows
    1. S&E Feb 25 @ LZ North
    2. Possibility of a second site to accommodate Jazz in Meadows
      1. May need a second site if membership increases as well
      2. Runner issue with ten minute increments…give rubric to room monitor after each performance.  Allows runners to get forms even if judge is busy.  Getting scores online is crucial.
    3. Organizational:  Hawthorn Middle North will be hosting March 10/11
      1. May want to seek second site/date depending on membership
      2. Some question about Friday night times, too late?
      3. Provide clinician with mic so that audience can hear feedback
    4. Jazz Contest following Tuesday

Vice-President’s report

  1. Percussion Concerns at organizational and s&e
  2. Complaints about rubrics
    1. Dynamics score
    2. Jazz soloist
    3. Should possibly use low numbers for the higher scores

Treasurer’s report

  1. We have a remaining $1148 after both contests
  2. 21 Districts participated
  3. Pianos were quite an expense-look at fees-fourth level?  Tiered district fee?
  4. Bring total costs to membership and see how directors feel about increases in fees

Judge Hirer’s report

  1. A lot of positive feedback about the rubric from judges
  2. We should send a “save-the-date” to judges now for next year
  3. Add a button to the webpage for judges to apply and present a resume for consideration

Webmaster’s report

  1. We have a Facebook page…and it should be changed to a private/closed group
  2. We love the website and the fact that everything is in one place

Old Business

  1. Medals
    1. Ordered two more years of medals and have a great deal with the company
    2. We need to apply for 501c3 status to save on taxes
  2. State contest site
    1. Art and Jim will take on this endeavor for next year
    2. High Schools are filling out calendars now for next year
    3. Aim for last two weekends in April
  3. Rubrics
    1. Two tweaks to be considered (mentioned above in VP Report)
  4. Grant writing
    1. Laura will look into IL Arts Council, Kickstarter, etc.
    2. Need money for clavinova purchases
  5. Paperless scoring
    1. Jen and Riley will work together on this

New Business

  1. letter to new directors
    1. Ellen will spearhead this letter
    2. Long discussion about fees for districts v. schools v. directors
  2. Invoice vs. fee sheet
    1. Online entering system that produces an invoice (better accuracy)
  3. Organization Contest
    1. how much of 40/30 minutes for organization is performance
    2. No organizations shall warm up in the performance area
    3. Did not get to the following agenda items:
  4. Solo and Ensemble Contest
    1. One solo per student per instrument
    2. Time requests for EXTENUATING CIRCUMSTANCES ONLY (more than 10% of entries w/ requests will require explanation?)
    3. Changes to solo/ensemble after deadline (adding students, schedule changes)
  5. Host stipends

Adjournment – 4:15

Board will meet again in early August

Date TBD for Fall Membership Meeting


Minutes (15 June 2015)

Agenda and Minutes

June 1, 2015, 7pm

Members present: Ellen Singer, Elise Matusek, Jim Garbrecht, Steve Stenzel, Art Hildebrand, Riley Broach, Jen Lydigsen, Carolyn Awe, Tony Passaro, Ben Gray,John Harshey, Laura Blanchard, Oksana Lukaszewskyj, Kelly Harper, Megan Ames, Margaret Delligatti, Renee Brown, Bart Medlicott

Guests present: Carol Munn, Allison Rakickas, Jessica Nellis, Tracie Tatz, Marc Smith, pat Cantagallo, Steve Thomas, Jeremy budrow, Kathie Logan, Cindy Severino, Heidi Flowers, Alaina Gibbons, Keith Nowickas, Leslie Paul-Osterbur

  1. Membership form-have available for people to fill out (Riley)
    1. Website should be a “one-stop shop” for everyone
    2. Easy layout – laptop/tablet/phone accessible
    3. Your feedback is appreciated!
  2. Discussion on: bylaws, contest rules and procedures
    1. By-Laws Discussion:
      1. No discussion – looks good!
    2. Solo/Ensemble Procedures:
      1. Entries due by Dec. 1 which is earlier than IGSMA
      2. Medals – Stars v. Ribbons
        1. Supportive of the cheaper ribbons
      3. Rigorousness of Judges – Lack of consistency discussed
      4. Instead of years played, perhaps Directors rank kids for difficulty
        1. Class A/B/C?  Would require repertoire list
        2. Perhaps a check box if it’s their first contest
      5. More well-defined rubric
        1. Define what the 1/2/3/4 means (standards-based)
        2. Use Arts Standards descriptors? Align with standards
      6. Let’s put a committee together to explore rubrics
      7. -Percussion Rudiments?  Why aren’t winds/string then responsible for scales?  There should be consistency here too.
        1. Sometimes scales serve to “settle down” a nervous kid
        2. If this is a solo/ensemble contest…where do scales fit?
        3. What about vocalists?  Scale/Arpeggios?
      8. Any restrictions on types of vocalist repertoire?  Should we restrict pop music?  Is this a Director issue – perhaps we need a “Director Feedback” sheet.
        1. A clear rubric would be the guideline
      9. We’re in favor of fewer rules…as long as they are good rules
      10. Clinic – 10 minute slots if it is scale, piece, clinic.  Would this require more judges with the longer time slot?
        1. We could start a database on the website for interested judges
      11. Piano Solos – should we require the piano soloists to be part of a school ensemble in order to compete.  These solos are just taking up time and become a recital for outside private teachers.
        1. Acoustic pianos cost extra if they need to be rented and tuned
    3. Organizational Procedures:
      1. Do the bands need a march?  Can we say contrasting styles?
      2. Sight-reading component?
      3. Clinic portion?  Perhaps the clinician chooses an appropriate sight-reading piece based on the group’s performance.  This could serve as the clinician jump-off platform.
      4. Do we need to expand the time limit then?  We suggest the clinic takes place directly after performance in the same room.  Schedule 40 minutes total including clinic time and set-up/break-down.
      5. State Contest with NIMC?  We propose that “state” level kids can play in a professional venue.  (Insurance question asked from organizational standpoint – it is the school’s insurance that must be submitted)
      6. Should judges give verbal feedback along with written?
      7. Possibly the first weekend in May
    4. Clavinovas:
      1. First idea would be to rent from IGSMA
      2. Back-up idea is to rent from elsewhere
    5. Fees:
      1. Solo costs – $6 per soloists or ensemble member
      2. Organizational – flat $5 with medal, $4 w/o medal
      3. Judge compensation – perhaps pay per hour ($25 per hour)
  3. Contest dates/hosts:
    1. Solo/Ensemble- Feb 20 at Lake Forest Country Day School
    2. Band/Choir/Orchestra- April 8 & 9, Lake Zurich MS North
      1. **PAARC testing may be moving to April
      2. Deer Path is looking into a back-up date in March
      3. Hawthorn can also look into being a site
    3. Jazz Band-March 17 at Nippersink MS
  4. Adjourn those who are not members
  5. Voting on  bylaws, rules
    1. By-Laws – Motioned by Renee, Seconded by John
      All in Favor
    2. Contest Entries Procedures – Motioned Steve, Seconded by Tony
      All in Favor
    3. Ribbon Color (any available) as opposed to star – Motioned by Riley, Seconded by Caroline
      All in Favor
    4. Eligibility
      1. #1/2/3 – Motioned and passed as is
      2. #4 & 5 – change to 40 minutes for set-up, performance, clinic, and break-down
      3. #10 – Concert bands will play three selections (same as #12)
      4. No sight-reading
      5. All in favor of changes
    5. Solo & Ensemble Rules
      1. #3 – Change to 10 minutes
      2. #6 – Remove piano solos from entire contest
      3. ADD #13 – Percussion soloists will perform rudiments and solo instrumentalists will perform scales
      4. All in favor of changes
    6. Adjudicators
      All in favor
    7. Fees
      1. Raised to $6, $5, and $4
        All in favor
    8. Compensation
      1. #1 – Judges will be paid $25 per hour and rounded up as needed
      2. #4 – Stipends will be honored at the end of the fiscal year, and officers can waive portions of the stipend at their discretion
      3. All in favor
  6. Voting on officers
    1. Ellen Singer – President
    2. Elise Matusek – Vice President
    3. Jen Lydigsen – Secretary
    4. Laura Blanchard – Treasurer
    5. Riley Broach – Webmaster
    6. Steve Stenzel/Art Hildebrand/Jim Garbrecht – Judge Hirers
  7. Set date for fall meeting
    1. A date will be determined via the website (meeting board)
  8. Adjourn 8:58pm

Flagship Meeting Minutes

Northern Illinois Music Conference

Minutes for April 22, 2015 7:00 PM
Lake Zurich North Middle School

Ellen Singer, Jim Garbrecht, Art Hildebrand, and Elise Matusek introduced themselves. Apologies were shared from Steve Stenzel who was unable to be there. Thirty-six directors representing twenty-six different schools attended the meeting.

Why a new organization
A brief overview was given of specific events that have occurred over the past few years, and why we feel it is time for a new organization. Ellen, Jim, Art, and Elise each stressed that NIMC will be an organization that will listen to directors, will value input and suggestions and that NIMC will be an organization that wants the best for everyone (students, directors, schools alike). That is IMPORTANT.

Why you should join
Discussion was focused on increased educational opportunities for students and directors both short and long term, the possibility of clinics for S&E, as well as Organization Contests; flexibility in scheduling contests to accommodate issues related to long weekends and PARCC testing; opportunities for a second-level contest in a professional venue for groups that qualify, and lower cost for participating schools and Directors.

Financial/budget info
Ellen shared a spreadsheet showing potential budget for the organization. The bottom line shows that we could realistically keep costs the same or LESS as compared to other organizations currently running contests.

Questions from the directors included which S&E contest a director could attend (having a choice of dates), to just joining to participate in Organization Contest (yes), to having 4 judges and clinics, to size and classification (for 2nd performance), to having everything on email and establishing a google docs page, to S&E contests once a quarter to keeping things simple the first year. This is a short list of the questions discussed.

The meeting concluded at 8:15 pm. Many Directors stayed around to converse and talk to Ellen, Jim, Elise, and Art about NIMC.


Art Hildebrand