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Organization Contest (Woodland MS)

March 11, 2016 - March 12, 2016

Important Files

Contest Booklet from Host (sent in email from host on 2/25/16)
Contains general information about contest (please read), cafeteria menu, warm up and performance times, homeroom assignments and maps (building, area, parking, directions, etc). We want to thank you for confirming and getting all your information to us quickly. We greatly appreciate it. 

Organization Contest Schedule 2016 (sent in email from host on 2/25/16)

What You Need to Do

By February 12) Confirm Name of Group, Performance Selections w/ Host (emails will be sent).

By March 3) Send your setup chart via email or (see contact emails below) or via fax (847-856-1306) attn. Matusek / Jirsa.

Performance Schedule

Organization Contest Schedule 2016 – Including performance and warm-up times. We recommend you arrive at least 30 minutes before your warm-up time. A full program will be available by February 26. When you check in at contest, you will be given a published copy of the program. Additional copies will be on sale for $1.00.

Site Information

Woodland MS Directors & Contact Persons

Band: Elise Matusek (
Orchestra: Carolyn Awe (
Choir: Karen Jirsa (

Performing Group Drop Off

Drop off and pick-up for ALL ensembles is at our northeast entrance (B2).

Instrumental Groups: If you are bringing equipment with you, it can be dropped off on the SOUTH side of the building – entrance D3. Someone will be there to greet and guide you. Reminder you will need to provide the following percussion equipment – crash cymbals and stand, suspended cymbals and stand and all mallets. A list of percussion equipment is available in the booklet.

Check In

When you arrive on your performance day, a contest guide will be waiting to take your group to their assigned homeroom. Your guide will be with you and your group during your entire stay at WMS. They will have your schedule and will help you get from place to place on time. If your students are not arriving as a group, we ask that you have your students meet you in the Wiley’s Cafe. Once all your students are present, you may check in.

NOTE: If you direct multiple groups performing on the same day, please let us know if you are bringing them all together or if they will be arriving separately. If they are arriving separately, the director (or teacher in charge of group) still needs to check them in.


Your homeroom will be locked during your warm up and performance time. An adult chaperone or teacher must be present with the students at all times in the homeroom. Please remember that there is no food or drinks in the homerooms. Students may not play their instruments (band/orchestra or voice) in the homerooms or hallways.

Percussion Equipment Available

40″ suspended bass drum
4 timpani (inaccuarate or no tuning gauges)
bells, chimes, xylo, marimba, vibes
1 trap table
Please email with other requests.
Guests are asked to supply their own crash cymbals/stand, suspended cymbals/stands, and all mallets.

Instrument Repair

Provided by Quinlan & Fabish.

Wiley’s Cafe

The Woodland Wildcat Music Boosters will be selling yummy items for your group to eat. All food is to be consumed in the cafeteria. no food is to be brought in from the outside.

Parking & Directions

Bus parking is at WMS. Please refer to the attached maps in your emails for specific directions.

Rules, Conduct, & Policies

Rules Governing Organization Contest

Please remind students of proper conduct and behavior when visiting host sites. Students should show respect for the building, contest signs, and all content within Woodland MS. It is also important that students remain quiet in the hallways outside of performance areas. Instruments should only be played in warm-up and performance rooms. A parent or adult should be with students at all times. All rules and regulations will follow in accordance with the Northern Illinois Music Conference Constitution and By-Laws.

No smoking is permitted in the school building, on school grounds, or in parking lots. Thank you for your cooperation.

Participating Schools

Beach Park
Deer Path
Elm Place
Hawthorn North
Hawthorn South
Lake Zurich North
Lake Zurich South
North Prairie
South (Arlington Heights)
Sunset Ridge


March 11, 2016
March 12, 2016
Event Categories:




Woodland Middle School
7000 Washington St.
Gurnee, 60031
+ Google Map
847-856-3775 (Fax: 847-856-1306, Attn: Jirsa)